【Subsidy】IMPLAI | International Conference Subsidy

International Master's Program in Learning and Instruction

Subsidy for Master's Students Attending International Conferences

Application Guidelines, Eligibility Criteria & Reimbursement Procedures

Official Guidelines & Regulations

For the full regulatory text of the Directions for Subsidizing Master's Students Attending International Academic Conferences, please download the official document below:

PDF

Eligibility & Eligible Conferences

Who Can Apply

Eligibility
  • Current master's students enrolled in the IMPLAI Program.
  • Each student may apply once per fiscal year.
  • Each paper, regardless of co-authorship, may be subsidized for only one presenter.
  • If multiple students apply for the same conference, the Program may limit the total number of recipients.

* Final approval and subsidy amounts are subject to the review and decision of the Program Affairs Meeting.

Eligible Conferences

Conference Type
  • Must be an academic international conference.
  • Oral or poster presentation must be delivered in English.
  • The conference must possess recognized academic credibility and significance.
  • For conferences held in Mainland China:
    • Must be organized by an established international organization, or
    • Co-organized by an international organization in partnership with local institutions.

* The eligibility and academic standing of the conference will be verified during the review process.

Application Timeline & Step-by-Step Procedures

To view the complete repository of application forms on the program website: Forms Portal
Step 01

Submission of Participation Intention (Recommended)

Form: IMPLAI-S-F1
PDF WORD ODT

Timeline: Before submitting a manuscript or when planning to attend an international conference. Students are strongly encouraged to submit this form in advance to assist the Program in estimating annual subsidy budget allocations.

  • Required Form: IMPLAI-S-F1 Participation Intention Form
  • Details Provided (Optional): Conference title, dates, host location, tentative paper title, and draft abstract.

* This step is optional but highly recommended for funding coordination.

Step 02

Formal Subsidy Application

Form: IMPLAI-S-F2
PDF WORD ODT

Timeline: At least 2 months prior to the conference start date (excluding holidays). All application materials must be submitted to the Program Office for review at the Program Affairs Meeting.

  • Required Form: IMPLAI-S-F2 Application Form for Subsidy
  • Required Attachments:
    • Official invitation letter or formal acceptance notice from the conference organizer.
    • Abstract and full paper manuscript (for first-time presentations only).
    • Up to three representative academic publications or works (if applicable).
    • Official conference schedule, program agenda, and related documentation.
    • Any supplementary documents advantageous for academic review.

* The Program Affairs Meeting will determine whether full or partial financial subsidy is approved.

Step 03

Itinerary Change or Cancellation (If Applicable)

Form: IMPLAI-S-F4
PDF WORD ODT

Timeline: Within 2 weeks of becoming aware of any unavoidable itinerary modifications, dates adjustment, or trip cancellation.

  • Required Form: IMPLAI-S-F4 Application for Change of International Conference Travel
  • Supporting Documents: Updated flight schedule, revised conference program, and written statement explaining the reasons for modification or cancellation.

* Any itinerary alteration must receive formal administrative approval from the Program Affairs Meeting.

Step 04

Post-Conference Report & Reimbursement

Form: IMPLAI-S-F3
PDF WORD ODT

Timeline: Within 1 month following the conclusion of the conference (and strictly within the same fiscal year).

  • Required Documentation:
    • Conference Attendance Report (2 hard copies + 1 electronic PDF file).
    • Approved IMPLAI-S-F2 Application Form (1 original + 1 photocopy).
    • IMPLAI-S-F3 Reimbursement Voucher Form.
  • Receipts & Expense Proofs for Verification:
    • Airfare: Original flight ticket stubs or e-tickets, boarding passes, travel agency payment receipt, and non-Taiwanese airline approval form (if applicable).
    • Registration Fee: Original conference payment receipt accompanied by a foreign currency exchange settlement slip or the Bank of Taiwan USD exchange rate record (the business day prior to departure).
    • Living Allowance: Currency exchange settlement slip or corresponding exchange rate proof.
    • Program Proof: Photocopy of the conference handbook page explicitly listing the recipient's presentation details and name.

* Failure to submit reimbursement documents within the designated timeframe will be regarded as forfeiture of the approved subsidy.